Estates Co-ordinator

£24,000 - £27,000 + pension + 27 days annual leave + bonus + gym onsite

Malmesbury

Description

Responsible for liaising with all Dyson’s UK sites including a broad cross section of property matters from ensuring all utility bills and rent are paid in a timely fashion to arranging, maintenance tasks.

Market Overview

This role will provide support to the Estates Surveyor and Estate Manager in the administration of the estate, which will include purchase order raising and processing, preparation of property data etc. This will span a variety of property types and locations. Working alongside, and in support of, the other key estates leaders (front of house, catering, major projects and building services); this role will play an important part in ensuring coordination between estates teams and its stakeholders.

Function Overview

Dyson, whether at the headquarters in Malmesbury or globally, is growing at a rapid pace, and the estates team need to not only anticipate this growth, but also ensure that both new and existing properties are set up, operated and maintained to the expected standard. To create this positive and progressive working environment and to be able to respond to the changing needs of the business we are looking for an Estates Coordinator to work within this relatively new team.

Accountabilities

  • Administration – Support both the estates manager, estates surveyor and at times the health & safety manager in day to day administration including preparing reports, spreadsheets and PowerPoint presentations. Arrange access for visitors and meetings. Produce purchase orders in support of estates activity and liaise with finance teams to too oversee payment of suppliers.

  • Asset management – support the Estates surveyor in the preparation and maintenance of the new asset register to inform lifecycle replacement programme.

  • Communication – be a point of contact for regional site facilities coordinators on all operational property matters, escalating to the estates surveyor when appropriate.

  • Third party relationships – Liaise with landlords, consultants, local authorities and local communities to arrange access and meetings etc. Occasionally, this will involve travelling to sites.

  • Compliance and Health and Safety – act as ambassador for H&S by promoting good practice in everything we do.

  • Working environment – support the estates surveyor in promoting a progressive and agile working culture. Liaise with furniture supplier to arrange deliveries/returns and liaise with internal teams to plan physical changes.

  • Estate information management – develop and manage site records; including leases, licences, TV licences, utility bills, drawings, operating manuals, service provider details, maintenance contracts, emergency contact details and process.

  • Financial management – support the estate surveyor/manager in the accurate budgeting and reporting of all property expenditure and income.

Skills

  • Qualifications;

  • Proven experience of working in a fast paced environment providing admin support.

  • Previous experience; with and knowledge of property matters.

  • Highly organised, attention to detail with experience of prioritization under pressure

  • Strong communicator; ability to convey issues concisely and accurately

  • Excellent interpersonal skills; ability to build productive working relationships and influence

  • Good  analytical skills; to be able to assess problems thoroughly and drive logical conclusions

  • Confident; comfortable with interacting with others, and willingness to show initiative.

  • Assertive; readiness to press teams and suppliers to take remedial action when required

  • Good IT skills - proficiency with Microsoft package software, particularly Excel and PowerPoint.

  • Experience with financial accounting systems. SAP an advantage.

Benefits Overview

Dyson offers competitive salaries and pension contributions. Beyond that, you’ll also enjoy a profit-related bonus, 27 days holiday plus bank holidays and life assurance. But financial benefits are only the start of a Dyson career. Rapid professional growth, leadership development and new opportunities abound, driven by regular reviews and dynamic workshops. And with a vibrant culture, flexible working hours, the latest devices and a relaxed dress code reflecting our engineering spirit, it’s an exciting team environment geared to creativity, innovation and ambition.

Posted: 31-Jan-2018

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