£24,000 - £27,000 + pension + 27 days annual leave + bonus + gym onsite
Responsible for liaising with all Dyson’s UK sites including a broad cross section of property matters from ensuring all utility bills and rent are paid in a timely fashion to arranging, maintenance tasks.
Administration – Support both the estates manager, estates surveyor and at times the health & safety manager in day to day administration including preparing reports, spreadsheets and PowerPoint presentations. Arrange access for visitors and meetings. Produce purchase orders in support of estates activity and liaise with finance teams to too oversee payment of suppliers.
Asset management – support the Estates surveyor in the preparation and maintenance of the new asset register to inform lifecycle replacement programme.
Communication – be a point of contact for regional site facilities coordinators on all operational property matters, escalating to the estates surveyor when appropriate.
Third party relationships – Liaise with landlords, consultants, local authorities and local communities to arrange access and meetings etc. Occasionally, this will involve travelling to sites.
Compliance and Health and Safety – act as ambassador for H&S by promoting good practice in everything we do.
Working environment – support the estates surveyor in promoting a progressive and agile working culture. Liaise with furniture supplier to arrange deliveries/returns and liaise with internal teams to plan physical changes.
Estate information management – develop and manage site records; including leases, licences, TV licences, utility bills, drawings, operating manuals, service provider details, maintenance contracts, emergency contact details and process.
Financial management – support the estate surveyor/manager in the accurate budgeting and reporting of all property expenditure and income.
Proven experience of working in a fast paced environment providing admin support.
Previous experience; with and knowledge of property matters.
Highly organised, attention to detail with experience of prioritization under pressure
Strong communicator; ability to convey issues concisely and accurately
Excellent interpersonal skills; ability to build productive working relationships and influence
Good analytical skills; to be able to assess problems thoroughly and drive logical conclusions
Confident; comfortable with interacting with others, and willingness to show initiative.
Assertive; readiness to press teams and suppliers to take remedial action when required
Good IT skills - proficiency with Microsoft package software, particularly Excel and PowerPoint.
Experience with financial accounting systems. SAP an advantage.