Assistant to Global Manufacturing and Procurement Director
The Executive Assistant reports directly to the Global Manufacturing and Procurement Director and has a wide range of responsibilities. The most basic of these responsibilities include managing the Directors’ calendar, booking and coordinating his frequent travel needs, as well as catering to any ad-hoc requirement as expected of an assistant. This should not account for more than 20% of the work load and should soon become routine.
Beyond the role as an assistant the position offers the unique opportunity of being exposed to the workings of the very highest levels of management, decision making and information. A key responsibility will be the regular consolidation of data from the Directors’ direct reports, to make sense of, validate and summarise into a succinct report. The role is expected to be able to brief the Director with opinions and insights. This provides an excellent opportunity to be critiqued, to learn and to be mentored by a Director.
Also expected of the role is a basic understanding of Project Management, to be able to structure and run small to medium sized projects starting from articulation of the business need, project buy-off, stakeholder management, execution, reporting and following through to closure. These projects will come directly from the office of the Global Manufacturing and Procurement Director, as and when he sees fit, and based on the candidates proven ability.
Periodically the Director will have to make presentations to the COO, Board of Directors or be the speaker at an official event/training. The role is accountable for mobilising the necessary resources, consolidating data and making a finished and presentable presentation.
The position also plays a very important role within the larger Operations team, providing support in whatever way he/she can, depending on available bandwidth and the nature of the request. This requires a level of maturity, people skills and the ability to say “No”.
Overall the role is aimed at providing bright and promising young talent with an opportunity to be mentored towards a career path of his/her capability and preference. It allows for the building of a strong and beneficial professional network for someone who is in the early stages of their career and is looking to focus on learning and growing while keeping an open mind. The candidate is expected to be a post graduate with some previous working experience ideally in the Supply Chain Management domain.
Academic and or work related experience in Supply Chain Management - understanding terms and methods
Proficient in using Microsoft Office application (especially Excel)
Capable in planning and project management
Ability to analyse data and spot anomalies
Post Graduate in Supply Chain Management or Business
Graduate in Engineering or Business
Level of maturity to deal with a global team of directors
Ability to maintain confidentiality
Ability to summarise complex data in a concise way
Ability to say “No” combined with a positive can-do attitude
Strong communication and influencing skills
Self-motivated, accurate and passionate about learning
Highly organized and structured way or working
Self-motivated, independent, dynamic and results-driven
Inquisitive & proactive
High work ethics and personal integrity
Able to adapt to dynamic changes