Executive Assistant

Competitive

Senai, Johor

Description

An exciting opportunity exists for an experienced and proactive Executive Assistant to join our growing global organisation. You will be providing support to key members of the Executive and their teams. You will also have responsibility to continually review and improve administrative processes to ensure they are fit for purpose.

Market Overview

In 2000, Dyson moved production from Malmesbury to Malaysia to be closer to our supply chains and open up international growth. The small team of 10 has now grown to almost 1,200 – forming Dyson’s second biggest global hub. Located in the exhilarating industrial heart of Johor, it’s also home to RDD, IT, operations, finance, creative and HR. The RDD facility is central to our plans to launch 100 new machines in the next four years. To meet these ambitions, we recently expanded the site to 30,000m², with 50 advanced technology labs and 700 new engineers. In the Dyson world, there’s no more exciting place to be.

Function Overview

In the future, how technology is controlled will be integral to how it performs. Dyson software engineers are already transforming the way our owners interact with their machines. Our first connected robot vacuum launched in 2014 and its companion app takes cleaning into the digital era. Scheduling cleans. Reviewing mapping data. Diagnosing technical issues. Network-based robotics and intelligent sensing technologies, all enabled by advanced software and app platforms, will cement Dyson’s place as a pioneering global technology company.

Accountabilities

•Management and organisation of key Director diaries

•Liaise with internal and external contacts to arrange meetings

•Setting up conference/video calls between Malaysia and Singapore and other Dyson offices.

•Ensure necessary paperwork is prepared for meetings

•Collating meeting agendas

•Attending and taking minutes at meetings where appropriate.

•Proactively manage emails and daily post

•Prepare PowerPoint presentations for key Directors and their teams

•Coordination of department messages and communication

•Collation of data for board reports and other weekly/monthly reports

•Manage all travel requirements for Directors and their teams using assigned travel management company

•Complete expenses for key Directors.

•Key point of contact for assigned teams

•Other office housekeeping as required

•Continuous improvement of administrative processes (working with other Senior Executive Assistant based in Singapore) and roll out of any changes as required.

•Providing guidance to other executive assistants as required

Skills

•Proficient in Microsoft Outlook, PowerPoint, Word and Excel

•At least 3 years experience as an Executive Assistant at senior management level (preferably within a global organisation)

•Highly organised

•Able to communicate at all levels of the business

•Excellent level of spoken and written English

•Professional, discreet and proactive

•Able to work as part of a team

•Able to pick things up quickly

Benefits Overview

Dyson Malaysia monitors the market to ensure competitive salaries, bonuses and pension contributions. Beyond that, you’ll enjoy generous leave, a transport allowance and medical care and insurance. But financial benefits are just the start of a Dyson career. Rapid professional growth, leadership development and new opportunities abound, driven by regular reviews and dynamic workshops. And with a vibrant culture, the latest devices and a relaxed dress code reflecting our engineering spirit, it’s an exciting team environment geared to fuelling and realising ambition.

Posted: 27-Nov-2017

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