GGC Support Coordinator
Competitive Salary + Bonus, Pension, 27 days holiday
Home to our global Research, Design and Development centre and all of our Commercial functions, Dyson HQ is tucked away in countryside famous for the railway tunnels and bridges of Isambard Brunel, who revolutionised modern engineering. Our secluded location helps us to protect our ideas and stay independent-minded. Yet nearby are the fashionable cities of Bristol and Bath (where a young James Dyson invented cyclone technology).
• Meetings management: scheduling and preparing for meetings, including Board, Executive Team and Legal leadership: printing any relevant documents, pre-reads and team reports; attending meetings, workshops and presentations to take minutes/notes where required. Monitor follow-up actions.
• Financial administration and expense claims management for the GGC and the Board: vendor liaison, purchase order processing, creation and approval of expense claims and cash advances.
• Travel booking and event management: coordinate the logistics for team and department events; provide on-site facilitation.
• Information management: maintain distribution lists and organisation charts, ensure databases are accurate and current, administer electronic portals including SharePoint sites and network drives/libraries.
• Project work: Contribute to projects and activities as appropriate for the team, i.e. project coordination, research, presentation and communication support and day-to-day operational activities.
• Provide general administrative support as required:
- Generate reports, maintain trackers, create communications, newsletters; book travel and accommodation;
- Maintain records in the HR information system, ensuring compliance with company policies;
- Relevant experience of providing administrative support at Board/Executive level, gained in a complex and dynamic environment.
- Establishing effective office systems and procedures.
- Working in a high-pressure environment with conflicting priorities and without supervision.
- Dealing with highly confidential and sensitive information in a diplomatic fashion.
- Strong IT skills with ability to learn new systems; a high level of proficiency with Microsoft Office software.
- Excellent organisational skills.
- Ability to prioritise workload effectively.
- Strong attention to detail and professional presentation.
- Ability to co-ordinate busy schedules.
- Coping with pace, setbacks and change.
- Planning and organising.
- Communicating well with others.
- Proactive with a drive for results.
- Professional approach.
- Self-motivated and an exceptional team player.