Information Management Specialist ( Document Control )
To specifically support the management and us of information created and produced through Research, Development and Design (RDD), Supply Chain and Operations to ensure compliance with business rules that enable the optimisation and reuse of knowledge and information and compliance with relevant law and regulation.
Our Singapore story began in 2004 and today we have more than 1000 people working here. At the beginning of 2017 we opened our new, state of the art, Singapore Technology Centre in Science Park I, minutes from Singapore’s technology and start-up community. This new Technology Centre houses some of Dyson’s most advanced facilities including Robotics and Sensors laboratories and Smart Home, Connectivity & Mobile Applications laboratories as well as an Advanced Control Tower with the latest technology to develop its analytics-driven activities. Not too far away is Singapore Advanced Manufacturing Centre, our flagship advanced motor manufacturing facility where we develop our autonomous robotic manufacturing capabilities – more than 300 robots assemble our Dyson Digital Motor (DDM) here. It is here that we develop our next generation of motor technology.
•Support the Global Head of Information Management and Governance to implement information and data management policy relevant to RDD, Supply Chain and Operations. •Contribute to the creation and maintenance of Records Management Policy (supporting compliance with global requirements for Quality Management) •Contribute to the Annual Review of Information Governance Policy Framework •Cascade details of changes to Information Governance Policy Framework to key stakeholders in RDD, Supply Chain and Operations •Maintain awareness raising, advisory and guidance material shared through MOTOR pages and Knowledge Central •Escalate any incident or breach affecting information or data used by RDD, Supply Chain or Operations.
Adherence to Policy Support key stakeholders working in Research, Development and Design (RDD) and Supply Chain and Operations to manage their information in compliance with internal policy and global law and regulation affecting the collection, transmission, aggregation, management and use of information. •Educate and raise awareness of issues affecting information and data used by RDD, Supply Chain and Operations. •Provide advice and guidance to resolve issues affecting information and data •Input to projects and business change to ensure that ‘compliance by default’ is achieved •Provide oversight and monitor compliance with policy, legal and regulatory requirements •Report Information Risk or Compliance Weakness through the IM Risk Reporting Framework •Support breach response activities where information or data is affected by or key to the resolution of a critical or significant incident •Recognise good information management practice and celebrate success Essential: Information Management Specific: •Knowledge of current records management theory and practice. •Experience of working in a records management role. •Experience and understanding of Records Management/ Document Control in an engineering discipline (ideally working within a quality management framework aligned to relevant ISO standards). •Ability to collect and track data, and to analyse data to derive actionable insights. •Great relationship building skills – a compelling communicator and engager. Project Management Specific: •Attention to detail. •Ability to undertake complex analysis / problem solving and communicate the results clearly. •Ability to organize meetings and workshops to support the delivery of projects. •Strong planning and time management. •Ability to work autonomously and manage own workload to deliver to agreed deadlines. •Ability to co-ordinate and influence others to deliver objectives of projects. •Ability to work with integrity and efficiently under pressure. •Ability to support the development of an approach & manage plans to achieve the deliverables related to the role. •Determined to identify solutions and prepared to overcome obstacles to follow through plans to completion; focused on delivery. Desirable •Working in cross-functional teams •Working in multi-national / multi-lingual teams •Training delivery
Experience •Qualification in records and/or information management (or working towards) •3 year’s experience in an information or records management function. Skills •Records & information management theory and practice. •Microsoft office and Windows operating system (including Sharepoint). •Project management. •Business process analysis. •Training development and delivery. •Analysis and interpretation of legal record-keeping requirements.
Dyson Singapore monitors the market to ensure competitive salaries and bonuses. Beyond that, you’ll enjoy a transport allowance and comprehensive medical care and insurance. But financial benefits are just the start of a Dyson career. Professional growth, leadership development and new opportunities abound, driven by regular reviews and dynamic workshops. And with a vibrant culture, the latest devices and a relaxed dress code reflecting our engineering spirit, it’s an exciting team environment geared to fuelling and realising ambition.