Information Specialist

Up to £40,000 depending on experience + Bonus, Pension, on-site sports facility



The Information Specialist will be the single point of contact responsible for the management of all information generated by or related to the Automotive business with a focus on protecting information rights, confidentiality and secrecy.

Market Overview

Home to our global Research, Design and Development centre and all of our Commercial functions, Dyson HQ is tucked away in countryside famous for the railway tunnels and bridges of Isambard Brunel, who revolutionised modern engineering. Our secluded location helps us to protect our ideas and stay independent-minded. Yet nearby are the fashionable cities of Bristol and Bath (where a young James Dyson invented cyclone technology).

The building is the heartbeat of Dyson. Nearly 2,000 people, including James himself, spend their days strategizing, inventing technology and telling the Dyson story to the world. In 2017, our HQ will double its footprint with an ambitious new expansion.

Function Overview

Dyson learnt an early lesson in the value of legal might, winning a gruelling battle against Hoover when it infringed our early cyclone technology patents. Our in-house legal teams have been at the forefront of Dyson ever since. From the information security experts and IP teams doggedly protecting our ideas. To the commercial lawyers and procurement specialists who solve our toughest business challenges across the world. 


  • As part of the Information Management and Governance Team, lead on the implementation of information and records management policies required to support document control as part of a quality management system including training of all staff handling proprietary information within the facility for the Automotive category.
  • Develop processes to support all aspects of the information lifecycle from point of creation through to destruction and to include any transfer and sharing of the information with third parties.
  • Undertake ‘document review’; proofread documents and records to ensure that they are appropriately identified as proprietary information, appropriately classified to ensure integrity and confidentiality, work with the author of the document to rectify and grammatical issues.
  • Ensure that all documents have no errors in filenames etc., that they are backed up and securely stored, including appropriate storage for physical format information.
  • Monitor information ‘through life’, tracking and recording any document changes and ensuring authorisation and approval for any change, including as required by Legal, Compliance or Internal Audit.
  • Ensure that any agreement with third parties that references or includes the sharing or distribution of proprietary information contains appropriate clauses tto ensure the  protection of information and limitation of onward distribution.
  • Maintain a disclosure log, detailing all distribution of material to any third parties.
  • Ensure traceability of information when shared, either internally within the Dyson Group or externally with any relevant suppliers.
  • Interface with other functional groups within the organization as required to support the controlled management and distribution of proprietary information.
  • Report on effectiveness of information controls and escalate any risk or incident where proprietary information could have been compromised; work with the internal audit function to co-ordinate any required oversight activity.


We are looking for candidates with at least 3 years of experience in document tracking and/or record management systems, along with the following:

•    Professional ISO9001/IATF16949 Basic/Audit training or certification is preferred  
•    Knowledge of Core Tools & Customer Specifics relating to ISO9001 and related quality management systems
o    Advanced Product Quality Planning & Control Plan (APQP)
o    Product Part Approval Process (PPAP)
o    Failure Mode and Effects Analysis (FMEA)
o    Measurement System Analysis (MSA) and
o    Statistical Process Control (SPC)
•    Experience in document control program launch and implementation.
•    Experience in QMS implementation and auditing.
•    Highly organized and able to manage multiple tasks.
•    Ability to perform at high levels in a fast paced ever-changing environment.  
•    Proficient organizational, time management and prioritization skills.  
•    Proven ability to have strong accuracy and attention to detail skills.  
•    Able to carry out complex written and oral instructions.
•    Excellent English written and verbal communication skills.
•    Superior skills in Excel, Word, PowerPoint and other office productivity applications.
•    Ability to work in a multi-cultural, global business environment.

Benefits Overview

Dyson monitors the market to ensure competitive salaries and pension contributions. Beyond that, you’ll also enjoy a profit-related bonus, generous leave and life insurance. But financial benefits are only the start of a Dyson career. Rapid professional growth, leadership development and new opportunities abound, driven by regular reviews and dynamic workshops. And with a vibrant culture, flexible working hours, the latest devices and a relaxed dress code reflecting our engineering spirit, it’s an exciting team environment geared to creativity, innovation and ambition.

Posted: 9-Mar-2018

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