Operations Coordinator

Competitive

Senai- Johor, Malaysia

Description

As Operations Coordinator , you will responsible for supporting and working in close alignment with the Operations Heads, working centrally across all of the categories effective management and communication, follow through and timely processing of activities is essential. With a keen eye for attention to detail, you will be a self-starter able to manage and maintain work to strict deadlines.


You will be responsible for the coordination of calendars, meetings and agendas bringing together the operations heads as needed in engagement of travel scheduling, event booking, management reporting and updating of internal business management tools and tracking systems, ensuring company compliance and procedures are maintained supporting each of the heads as the business develops and grows.



Market Overview

In 2000, Dyson moved production from Malmesbury to Malaysia to be closer to our supply chains and open up international growth. The small team of 10 has now grown to almost 1,200 – forming Dyson’s second biggest global hub. Located in the exhilarating industrial heart of Johor, it’s also home to RDD, IT, operations,  finance, creative and HR.
The RDD facility is central to our plans to launch 100 new machines in the next four years. To meet these ambitions, we recently expanded the site to 30,000m², with 50 advanced technology labs and 700 new engineers. In the Dyson world, there’s no more exciting place to be.

Function Overview

Neodymium magnets. Aerospace-grade carbon fibre. PEEK high strength plastic. Just a few of the materials procured to build just one of our machines – the Dyson digital motor V2. But when you design unconventional machines, you need unconventional materials. The Procurement department works directly with RDD on Dyson’s most secret projects. Sourcing high quality materials, and finished components with demanding specifications, means tracking down niche suppliers. It requires tenacity, speed and efficiency to meet project milestones. In essence, we need to be as inventive as Dyson engineers. 

Accountabilities

Detailed Responsibilities and Tasks (estimate % of time)

Coordination and Arrangement (60%)

  • Travel Schedules, Flights, Hire Cars, Hotels and Visit Agenda/Appointments
  • Weekly/Monthly/Quaterly Business reviews and Meetings – Aligning and Maintaining calendars and meeting space bookings
  • Pre-booking and management of external event booking and coordinating activities for internal/external activities periodically through the year
  • Scheduling and Management of on boarding and exit processing criteria for Operations Team members
  • IT and Facilities Coordination of requirements and readiness of equipment as needed


Processing and Reporting (40%)

  • Completion and processing of monthly adhoc claims and submission before the monthly cut off timing
  • Consolidation of monthly reporting and data sharing
  • Tracking and reporting of Operations Recruitment progress
  • Coordination and tracking of training and development plans, needs and progress
  • Tracking and management of Operations Holidays and coverage through key festivals and holiday periods
  • IT requests for new starters

Skills

Key Skills / Experience Requirements:

 

  • Strong communication skills in English written/verbally
  • Ability to multi-task and meticulous
  • Able to travel between sites and also to Singapore occasionally
  • Able to communicate with all levels of employees
  • Ability to follow through tasks from start to finish
  • Ability to work independently with minimal supervision
  • Proficiency in MS word, MS excel and MS outlook a must
  • Strong work ethic, positive attitude and the highest integrity
  • Fresh Degree holders are encouraged to apply
  • Able to start immediately
  • Experience in manufacturing will be an added advantage

Benefits Overview

Dyson Malaysia monitors the market to ensure competitive salaries, bonuses and pension contributions. Beyond that, you’ll enjoy generous leave, a transport allowance and medical care and insurance. But financial benefits are just the start of a Dyson career. Rapid professional growth, leadership development and new opportunities abound, driven by regular reviews and dynamic workshops. And with a vibrant culture, the latest devices and a relaxed dress code reflecting our engineering spirit, it’s an exciting team environment geared to fuelling and realising ambition.

Posted: 20-Sep-2017

Facebook LinkedIn Twitter Google Plus Viadeo