Executive Administrative Assistant

Starting salary will be based on experience and credentials

Chicago, IL

Description

The Executive Administrative Assistant will be responsible for providing a high degree of administrative support and exceptional customer service to three Dyson executives. A successful candidate will possess excellent problem solving and organizational skills with the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders. 
 

Market Overview

Dyson is a global technology company. Using a desire to make things work better as a catalyst for invention, our team of 3,000 engineers and scientists are passionate about developing technology that solves the problems others often ignore. From the world’s first bagless vacuum cleaner, to hand dryers that use 420mph sheets of air to remove moisture from hands, to a completely re-thought hair dryer with its motor in the handle, we are relentless about engineering better solutions. Dyson spends $8.8million a week on research and development and works with more than 40 universities worldwide to develop early-stage technologies.

 

Dyson launched in the US in 2002, with the DC07 vacuum cleaner. Within 2 years, it was market share leader. Now, the US team is nearly 1,000 strong, with offices in Chicago, IL; Aurora, IL; San Francisco, CA; and Dyson people around the entire country. And we are still growing. Dyson US is poised to double its footprint, and take on new categories. Already a target for our competitors, challenging times are ahead. And our battle-hungry US team is fired up. 

Function Overview

Dyson is a fast paced business. Our personal assistants are faster still. Multitasking, diplomatic, reliable, trustworthy, quick-witted, loyal… there’s no end to their skills. Some might say it’s them that keep Dyson moving, but you wouldn’t know it from their professional and calm exterior. Dyson personal assistants flex daily, often with extraordinary responsibilities. With a surprising breadth of accountabilities, this isn’t your average PA job.

Accountabilities

Provide high degree of administrative support and exceptional customer service to the three executives

  • Coordinate calendars and assists in balancing conflicting priorities
  • Prepare expense reports monthly
  • Manage and coordinate meetings and appointments
  • Provide support with various reports and documents
  • Arrange travel plans in accordance with appropriate budget and policy
  • Submit purchase orders and track receipt of goods
  • Organize and maintain department files in accordance with Dyson record control procedures
  • Maintain department supplies in accordance with Dyson purchase and requisition procedures

Seek out and effectively communicate needed information

  • Respond to written and verbal inquiries and requests on own initiative
  • Respond to routine correspondence or draft responses for leader approval
  • Prepare letters, memos, complex reports, type performance reviews, and other forms as requested
  • Provide support with various reports and documents
  • Handle internal and external contacts professionally and in a courteous manner

Effectively coordinate meetings and conferences involving the Executive Team

  • Coordinate and set agenda for executive team meetings and functions
  • Ensure appropriate facilities are arranged and manage details for leaders appropriately
  • Create and assemble presentation documents
  • Prepare reports/projects which involve multiple resources/data sources
  • Take and distribute minutes as required

Fulfill other duties as required

  • Special projects as needed
  • Relish the opportunities to pick up new activities that fall broadly in the purpose of the role
  • Ability to take initiative to think outside the box and identify opportunities for improvement
  • Identify problems and find solutions
  • Must be able to work independently with little supervision but able to take direction from executives, be detail-oriented, be proactive, flexible in terms of hours/responsibilities, and able to organize and prioritize multiple deadlines

Skills

  • Minimum of 7 years providing executive level support
  • Advanced with Outlook and Microsoft Word
  • Proficient MS Office including Word, Excel, Outlook, and PowerPoint
  • Ability to own special projects
  • HS Diploma or GED required
  • Excellent written and verbal communication
  • Ability to be proactive and to anticipate needs based upon changing circumstances
  • Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must
  • Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization
  • Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders
  • Strong attention to detail and organization
  • Self-starter with the ability to work independently
  • Must be adaptable to a fast paced environment
  • Schedule flexibility including overtime where necessary and/or after business hours/weekends
  • Strong communication and interpersonal skills
  • Must be enthusiastic and personable
  • Emotional maturity
  • Ability to maintain confidentiality

Benefits Overview

Dyson US monitors the market to ensure competitive salaries, holidays and retirement plans. Beyond that, you’ll also enjoy profit-related bonuses and life and disability cover. But financial rewards are just the start of a Dyson career. Rapid professional growth, leadership development and new opportunities abound, driven by regular reviews and dynamic workshops. And with a vibrant culture, the latest devices and a relaxed dress code reflecting our engineering spirit, it’s an exciting team environment geared to fueling and realizing ambition.
 
Dyson is committed to providing reasonable accommodations to individuals with disabilities. If you are interested in applying for employment with Dyson and need a reasonable accommodation for any part of the application process, please send an e-mail with your contact information, the job number of the position for which you are interested in applying, and the nature of your request to careers.us@dyson.com or call (312) 706-2260. Determinations of requests for reasonable accommodation are made on a case-by-case basis.

Posted: 2-Aug-2017

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