Team Co-ordinator - 6m FTC
23,000 - 25,000
Home to our global Research, Design and Development centre and all of our Commercial functions, Dyson HQ is tucked away in countryside famous for the railway tunnels and bridges of Isambard Brunel, who revolutionised modern engineering. Our secluded location helps us to protect our ideas and stay independent-minded. Yet nearby are the fashionable cities of Bristol and Bath (where a young James Dyson invented cyclone technology).
The building is the heartbeat of Dyson. Over 1,500 people, including James himself, spend their days strategizing, inventing technology and telling the Dyson story to the world. From 2016, our HQ will begin doubling its footprint with an ambitious new expansion.
Diary and Inbox Management: Full organising including scheduling meetings, room bookings, and co-ordinating availability internally; allocating and protecting personal project time.
Meetings: Preparing for meetings, printing any relevant documents, pre-reads and team reports to prior to meeting.
Attending meetings, workshops and presentations and taking meetings minutes, where required. Type up handwritten notes. Ad hoc duties, as and when required.
Expense Claims Management: Creating expense claims, requesting cash advances, approving expense claims.
Event/ Away Day Management: Covering team events, master classes, breakfasts - support with logistics and coordination.
New Starter Preparation and Induction Material: Organising new starters with IT equipment, pass application, induction plans and introductions etc.
Spend Tracking: Supporting tracking against budget set.
Maintain holiday / travel / absence tracker: Regularly check with team for updates and occasionally cross check calendars to ensure compliance.
Managing Distribution Lists / Information Custodian - Keeping lists up to date for SharePoint and shared documents.
Providing Team Administration Support: Providing team reports, maintaining trackers, creating communications, newsletters; booking of travel/accommodation and raising POs.
Project work: Contribute to projects and activities as appropriate for the team, i.e. project co-ordination, research, presentation and communication support and day-to-day operational activities.
Relevant experience of providing secretarial and administrative support to a team gained in a complex environment.
Establishing effective office systems and procedures.
Working in a pressurised environment with conflicting priorities and without supervision.
Dealing with confidential information in a diplomatic style.
- Relevant experience of providing secretarial and administrative support to a team gained in a complex environment.
- Establishing effective office systems and procedures.
- Working in a pressurised environment with conflicting priorities and without supervision.
- Dealing with confidential information in a diplomatic style.
- Coping with pace, setbacks and change.
Planning and organising.
Communicating well with others.
Proactive with a drive for results.
Self-motivated and an exceptional team player